Human Archive

Privacy Policy

Effective date: July 3, 2026

1. Introduction

Human Archive, Inc., a Delaware corporation (“Human Archive,” “we,” “us,” or “our”), operates the Human Archive mobile application and related contributor services (collectively, the “Service”). The Service lets adult contributors record first-person video of everyday tasks and household activities, submit those recordings to us, and earn payouts for submissions that we approve. We then process those recordings and license the resulting datasets to artificial-intelligence and robotics customers to help improve embodied AI systems. The Service also offers an optional voice feature (“Voice Exchange”) in which contributors complete a spoken language assessment and take part in live two-party voice conversations that we record, store, and process as biometric data; this is described in section 4.4.

This Privacy Policy describes the personal information we collect from and about contributors through the Service, how we use and share that information, and the choices and rights available to you. By creating a contributor account or otherwise using the Service, you acknowledge that you have read and understood this Privacy Policy.

2. Service Is for Adults Only

The Service is intended only for individuals who are at least 18 years old. The Service is not directed to, and we do not knowingly collect personal information from, anyone under 18. You must confirm that you are at least 18 when you create a contributor account, and you must not allow anyone under 18 to use your account or appear as the primary recording subject in any submission.

If you become aware that a person under 18 has provided personal information to us, please contact us at the address in Section 13 below and we will take steps to delete that information and terminate any associated account.

3. Recording in Homes and Businesses; Third Parties Captured in Recordings

Because the Service records first-person video of everyday tasks in homes and businesses, your recordings may capture other people, their voices, their property, identifying documents, screens, signage, addresses, license plates, and similar information. You are responsible for obtaining any consents or permissions required by law from other adults present, and for following any task-specific instructions we provide about excluding bystanders, minors, sensitive surroundings, and prohibited content. We may reject, redact, or delete any submission that contains content we determine is non-compliant.

Before each recording session, we present a consent confirmation that you must affirmatively accept. We log that confirmation, along with the task you selected and basic session metadata, as part of the Submission and QA information described below.

4. Information We Collect

We collect the following categories of personal information from and about contributors. Where we describe categories below, the examples we give are illustrative, not exhaustive.

4.1 Information you provide to us

Personal information you may provide to us through the Service or otherwise includes:

Account and profile information — for example, your name, email address, contributor ID, country or region, profile preferences, and account status.
Communications data — for example, the contents of your messages to us through in-app support, email, surveys, or any other communications channel we make available.
Recording and session information — for example, the first-person video you record, IMU and motion data, camera-calibration data, and associated session metadata. Metadata includes information about how, when, and where a recording was collected, the device used to collect it, the task or clip identifier, duration, timestamps, and any keywords, region, or other contextual information added to or associated with the recording.
Submission and QA information — for example, the task you selected, the consent confirmations you provide before recording, clip review status, quality-check results, approval and rejection decisions, your submission history, and any compliance flags.
Payment and payout information — for example, your earnings balance, payout history, selected payout method, payout status, country, and identifiers issued by our payout provider. Depending on the payout provider you use, you may also provide additional payment information directly to that provider under its own terms and privacy policy.
Government-issued identification information — for example, your Social Security or other tax-identification number, driver’s license or state identification number, passport number, and (where required) an image of the identification document. Where required for payouts, you provide this information directly to our payout provider under its own terms and privacy policy; we receive only the status of the identity-verification process and not the underlying identification information itself.
Other data — other information that you provide to us or that we collect as described in this Privacy Policy or as we describe to you at the time of collection.

4.2 Information from third-party sources

We may combine the personal information we receive from you with information falling within one of the categories above that we receive from third parties, such as:

Payout providers — who may share back account-status, identity-verification status, tax-status, or transaction-status information so that we can manage eligibility and reconcile payouts.
Fraud, security, and identity-verification vendors — who may share signals indicating that a sign-up, login, or submission warrants additional review.
Platform providers — for example, Apple and Google may share information that they collect as the platform operators (such as crash diagnostics) and that we use to operate the app.
Business-transaction counterparties — we may receive personal information in connection with an actual or prospective merger, acquisition, financing, or similar transaction described in Section 6.

4.3 Information we collect automatically

We, our service providers, and our platform partners may automatically log information about you, your device, and your interaction over time with the Service, such as:

Device and capability data — for example, your device model, operating system version, app version, and the availability of your camera, motion sensors, and other relevant device capabilities.
Location and region data — for example, the country or region you provide and other location information you choose to share when you grant the location permission on your device.
App-activity data — for example, the screens you view, the actions you take, the time you spend on a screen, and the navigation paths you follow within the app.
Support, security, and diagnostics data — for example, crash logs, device and app diagnostics, audit logs, IP address and network metadata, and security events.

The third-party software-development kits (SDKs) currently embedded in the app are limited to (i) the Supabase SDK, which supports our authentication, contributor database, and backend services, and (ii) MediaPipe, which performs certain on-device image analysis used to calculate aggregate quality metrics about your recording (for example, the percentage of frames containing a hand). MediaPipe runs entirely on your device, and neither the recordings, the frames, nor the underlying biometric landmarks it processes are transmitted off your device by MediaPipe.

Quality-assurance analysis has two parts. The hand-visibility analysis described above (MediaPipe) runs entirely on your device. Separately, to confirm that a clip shows the assigned task, the app sends a small number of still video frames — approximately one per minute while you are recording — to an automated AI service, the Google Gemini API, which returns a relevance result. Only individual still frames are sent for this check; your full recordings, your motion data, and the on-device biometric landmarks are not. Under our arrangement with this provider, the frames are used solely to return the relevance result, are not retained by the provider after the check, and are not used to train the provider's models. We disclose this check to you in the app before you record, and you consent to it as part of recording. We do not otherwise transmit your recordings or the biometric landmarks derived from them to any third party for automated quality review.

For video capture, the app also uses your device's microphone and on-device speech recognition to detect your spoken "start recording" and "stop recording" commands, so you can record hands-free. That command audio is processed only on your device, in real time, to recognize those commands; it is not recorded, stored, added to your clips, or transmitted off your device. This paragraph describes video capture only. Voice Exchange (section 4.4) is a separate, optional feature that does record, store, and share your voice.

4.4 Voice & biometric data (Voice Exchange)

If you use Voice Exchange — the optional language assessment and live two-party voice conversations — we collect audio recordings of your reading-sample assessment and of your conversations, together with data derived from them (transcripts, acoustic features, and proficiency scores). Your voice is biometric data and a biometric identifier.

Consent. We process your voice as biometric data on the basis of your explicit consent, which we collect in the app before recording and which is versioned. Your voice is "sensitive personal information" under U.S. state privacy laws (including the CCPA/CPRA) and a "biometric identifier" under Illinois' Biometric Information Privacy Act (BIPA) and similar laws.
All-party recording. Conversations are between two people and both participants' voices are recorded; both consent in the app before the conversation begins.
How we use it. To verify language proficiency; to build and improve speech and embodied-AI datasets and models; and to license datasets to our customers for AI research and development, as described in sections 5 and 6.
Service providers. Real-time conversation audio is carried and recorded via LiveKit; automated assessment scoring uses the Google Gemini API; recordings are stored with our cloud hosting provider. These providers process voice data on our behalf under contract.
Retention and destruction. We keep voice recordings and derived biometric data only as long as needed for the purposes above and per our retention schedule (section 9). For biometric identifiers, we destroy them no later than the earlier of (a) satisfaction of the purpose for which they were collected or (b) three years after your last interaction, consistent with BIPA. Approved recordings incorporated into datasets are de-identified and retained as described in sections 5.7 and 6.6.
International transfer. Voice data may be processed and stored outside your country, including in the United States, subject to appropriate safeguards (section 11).
Your choices. You can withdraw your consent and request deletion of your voice data at any time in Settings → Account (section 12).
Eligibility. Voice Exchange is limited to contributors 18 and older.

Voice Exchange is also governed by the Voice Contributor Rules.

5. How We Use Personal Information

We use the personal information described above for the following purposes:

5.1 Providing the Service

Creating and managing your contributor account and profile.
Confirming that you meet eligibility requirements, including age, region, and device capability.
Matching you with available recording tasks.
Receiving, storing, processing, and reviewing your recording and session submissions.
Calculating pending and approved earnings and processing payouts to you.
Licensing approved recording datasets and associated metadata to AI and robotics customers, as described in Section 6.

5.2 Personalizing your experience

We may use your personal information to understand your needs and preferences, to remember selections such as preferred language, task filters, and notification settings, and to personalize your experience with the Service and our communications with you.

5.3 Operating, securing, and improving the Service

Operating, debugging, and maintaining the reliability of the Service.
Monitoring and protecting the security and integrity of our systems.
Analyzing how contributors use the Service to improve features, workflows, and dataset quality.
Performing internal research and analytics related to the Service.

5.4 Quality assurance and content compliance

Running automated and manual quality-assurance review of submissions.
Detecting and preventing prohibited content, privacy issues, fraud, duplicate submissions, and low-quality data.
Enforcing our content rules, recording rules, and other policies.

5.5 Compliance, safety, and protection

Satisfying tax, KYC, sanctions-screening, anti-fraud, and other legal or regulatory obligations applicable to us or to our payout providers.
Investigating and addressing suspected fraud, abuse, security incidents, or violations of our terms.
Establishing, exercising, or defending legal claims and responding to legal process.
Protecting the rights, property, and safety of Human Archive, our contributors, our customers, and others.

5.6 Communications

Providing customer support and responding to your questions and requests.
Sending you transactional messages about the Service, such as task availability, submission status, payout status, security alerts, and updates to this Privacy Policy.

5.7 Aggregated, de-identified, and anonymized information

We may create aggregated, de-identified, or anonymized information from the personal information we collect, by removing the information that makes it identifiable to you. We may use this aggregated, de-identified, or anonymized information for any lawful purpose, including analyzing and improving the Service, performing internal research, and sharing with third parties for these purposes. We do not attempt to re-identify aggregated, de-identified, or anonymized information, and we contractually require recipients of de-identified information not to attempt re-identification.

5.8 Further uses

In some cases, we may use your personal information for further purposes that are compatible with the purposes for which we originally collected it, or for further purposes for which we will obtain your consent if your consent is required by law.

6. How We Share Personal Information

6.1 AI and robotics customers (licensing of approved submissions)

A core purpose of the Service is to license approved recording datasets to AI and robotics customers. When we approve a submission, we may include the recording itself (first-person video, IMU and motion data, camera-calibration data, and associated metadata) in datasets that we license to AI and robotics labs and similar customers under a written agreement. Those agreements restrict the customer’s use of the data to the purposes specified in the agreement, prohibit re-identification of contributors except as expressly permitted, and require the customer to keep the data confidential and secure. We do not license your account profile, payment, or government-issued identification information to AI or robotics customers.

6.2 Service providers and processors

We share personal information with vendors that provide services on our behalf, under written contracts that restrict their use of personal information to providing services to us. We currently use, or expect to use, vendors in the following categories:

Authentication, contributor database, and backend services — used to manage accounts, sign-in, and our core backend.
Cloud storage and supporting infrastructure — used to store uploaded recordings and related files and to host our systems.
Mobile-platform services — used for app distribution, device permissions, crash diagnostics, and other platform-level features provided by the operating-system vendors.
Payout, tax/KYC, and sanctions-screening services — used to process payouts to contributors and to satisfy applicable identity, tax, and anti-fraud obligations. Our payout providers are Arc and Stripe; certain payment, identity, or tax information you provide may be collected by those providers directly under their own terms and privacy policies (Stripe’s is available at https://stripe.com/privacy).
Submission review and quality-assurance tools — used to evaluate submissions through automated review and, where applicable, through review platforms used by our trained reviewers.
Analytics, security, fraud-detection, and reliability vendors — used to operate, secure, and improve the Service.

We require each service provider to use personal information only to provide services to us and in accordance with our instructions, to maintain appropriate confidentiality and security measures, and to comply with applicable law.

6.3 Compliance, safety, and legal process

We may share personal information when we believe disclosure is necessary or appropriate to: comply with applicable law, legal process, or lawful requests from public authorities; enforce our terms; detect, prevent, or address fraud, security or technical issues; or protect the rights, property, or safety of Human Archive, our contributors, our customers, or others.

6.4 Business transfers

If Human Archive is involved in a merger, acquisition, financing, reorganization, bankruptcy, sale of all or a portion of its assets, or similar transaction, personal information may be transferred as part of that transaction. We will require the recipient to honor the commitments in this Privacy Policy with respect to personal information transferred, or we will provide notice and an opportunity to object before any materially different use occurs.

6.5 With your direction

We may share personal information with other third parties when you direct or authorize us to do so — for example, when you choose to connect your Human Archive account to a third-party service.

6.6 De-identified and aggregated information

As described in Section 5.7, we may share aggregated, de-identified, or anonymized information that does not identify you.

7. Device Permissions

The Service uses certain device permissions to function. We request permission only when we need it, and you can change your permission choices at any time in your device settings:

Camera — required to record the first-person video that is the core of the Service.
Motion sensors — used to capture device-motion data alongside your recordings.
Microphone — used in two ways. During video capture, it supports on-device recognition of your spoken "start recording" and "stop recording" commands only; that command audio is not recorded, stored, or transmitted (see section 4.3). Separately, if you use Voice Exchange, the microphone records your assessment and conversation audio, which is uploaded and stored as biometric data (see section 4.4).
Location — used to determine regional eligibility and to support task matching when you grant the location permission.
Notifications — used to notify you about task availability, submission status, and account or payout updates.

If you revoke a required permission, certain features of the Service may not function and you may not be able to complete certain tasks.

8. Other Sites and Services

The Service may contain links to websites, mobile applications, and other online services operated by third parties (for example, to the privacy policy or support resources of our payout provider, or to platform pages operated by Apple or Google). These links are not an endorsement of, or a representation that we are affiliated with, any third party, and we do not control or take responsibility for the practices of third-party services. We encourage you to read the privacy policies and other terms of any third-party website, application, or service you use.

9. Data Retention

We retain personal information for as long as needed to provide the Service to you, to operate our business (including paying contributors, calculating earnings, performing fraud and quality reviews, and meeting tax and accounting obligations), and to comply with our legal obligations. In general, we retain account and profile information while your account is active and for a reasonable period after account closure to handle final payouts, tax reporting, dispute resolution, and recordkeeping required by law. We retain rejected submissions only for the limited time needed to administer the review and any appeal, and we retain approved submissions and the metadata required to support our licensing of those submissions for the duration of the applicable customer license and our recordkeeping obligations. We retain payment, tax, and KYC information for the periods required by tax, anti-money-laundering, and other applicable laws, and we retain support, diagnostic, and security logs for the periods needed to operate and secure the Service. When personal information is no longer needed for the purposes described in this Privacy Policy, we will delete, de-identify, or archive it in accordance with our internal retention practices.

10. Security

We use administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, alteration, and disclosure. These include access controls, encryption in transit, encryption at rest for stored recordings, logging and monitoring, and contractual protections with our service providers. No security program is perfect, however, and we cannot guarantee the security of personal information.

11. International Locations

Human Archive is based in the United States, and we operate the Service primarily from the United States. We and the vendors we use to provide the Service may store and process personal information in the United States and in other countries where we or those vendors operate. Privacy and data-protection laws in those countries may be different from, and may be less protective than, the laws of your state, province, or country. By using the Service or providing personal information to us, you understand that your personal information may be processed in those locations.

12. Your Choices and Account Controls

12.1 Account settings and consent withdrawal

You can review and update your profile information, change your communication preferences, manage device permissions, and control whether you submit new recordings at any time from within the app or your device settings. You can withdraw consent to participate in the Service at any time by stopping use of the Service and, if you choose, deleting your account.

12.2 Account and data deletion

You can delete your contributor account at any time from within the app, under Settings → Account → Delete Account, or by contacting us at the address in Section 13. When you delete your account, we will delete or de-identify personal information associated with the account, except for information that we are required or permitted to retain, including:

Recordings and metadata that we have already approved and incorporated into datasets licensed to AI or robotics customers, which we will continue to handle in accordance with the applicable customer license and our recordkeeping obligations.
Payment, tax, KYC, and anti-fraud records that we are required to retain by law.
Records reasonably necessary to detect security incidents, investigate fraud or abuse, defend or assert legal claims, or comply with law.

We will describe in your account-deletion confirmation what we have deleted and what we are retaining and why. Deleted recordings that were never approved will be removed from our active systems on the schedule set out in our internal retention practices.

12.3 Tracking technologies and Do Not Track

We use limited analytics within the app to operate and improve the Service. We do not use the Service to display third-party advertising to contributors or to share personal information with advertising networks for cross-context behavioral advertising. We do not currently respond to “Do Not Track” signals from web browsers because there is no industry-standard interpretation of those signals.

13. How to Contact Us and Submit Requests

You can ask us questions about this Privacy Policy, ask us to access or correct your personal information, or ask us to delete your personal information by contacting us at:

Human Archive — Privacy
466 Brannan Street, San Francisco, CA, USA 94107
Email: team@humanarchive.ai

We will respond to verifiable requests within a reasonable time. We may need to verify your identity before responding, and we may decline a request to the extent permitted by applicable law (for example, where granting the request would compromise the privacy of others, our ability to detect fraud, or our compliance with a legal obligation).

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make material changes, we will notify you within the app or by another reasonable means and will update the “Effective date” at the top of this Privacy Policy. Your continued use of the Service after the updated Privacy Policy takes effect will be subject to the updated Privacy Policy. We will not apply a materially different use to personal information collected under a previous version of this Privacy Policy without giving you notice and, where required, obtaining your consent.